Hart
The Hart County Board of
Commissioners met
Chairman Joey Dorsey presided with Commissioners R. C. Oglesby, Don Burdick, Randy Banister and Ken Brown in attendance.
Chairman Dorsey called the meeting to order.
Chairman Dorsey welcomed those in attendance.
Commissioner Oglesby offered prayer.
Everyone stood for the Pledge of Allegiance.
Commissioner Oglesby entered a motion to amend and approve the meeting agenda as follows:
New Business
Remove items 14 a & 14 b
Add items 14f Budget Amendment - Tax Assessors
14g Intra-Departmental Fund Transfer Policy
14j Teasley Subdivision
14k Used Vehicle Discussion
Commissioner provided a second to the motion. The motion carried 5-0.
Approve Minutes of Previous Meeting(s)
Commissioner Oglesby entered a
motion to approve the minutes of the meeting held
Wayne Bowen –
CPA Wayne Bowen presented the FY’01 audit report. Mr. Bowen remarked that almost without exception, departments were in line with their budgets. Adding this is the first time in twenty years that this has happened. Mr. Bowen commended the Board and the Department Heads for their efforts in being conservative with the budget. He reported that revenues exceeded the budget by $524,000. He also remarked that the county is in solid financial shape.
Commissioner Burdick suggested investing a portion of the excess revenues that would maximize returns at a higher rate of interest.
None
County Administrator Gary Cobb reported that the new electronic voting machines would be housed at the National Guard Armory. He reported that grant funds would be made available to hire someone to educate the public on how to use the voting equipment.
He reported that the architect
for the
He also reported that a lease agreement is in review with the Literacy Council.
Chairman’s Report
Chairman Dorsey reported that he
has not received any response from the City of
Commissioners’ Reports
Commissioner Burdick requested that commissioners appoint someone else to serve on the Ga. Mountains RDC Board of Directors that he has been serving on.
None
a.
Department Head &
County Attorney Walter Gordon read the contents of the Department Head & County Administration Indemnification Resolution.
Commissioner Oglesby entered a motion to adopt the Department Head & County Administration Indemnification Resolution. Commissioner Brown provided a second to the motion. The motion carried 5-0. The resolution is recorded in the minutes book.
b. Board Appointments
Commissioner Oglesby entered a motion to recommend Larry Fouch to fill the unexpired term of James Morrison. Commissioner Brown provided a second to the motion. The motion carried 5-0.
Commissioner Banister entered a motion to reappoint Alice Worthan to the Community Service board. Commissioner Burdick provided a second to the motion. The motion carried 5-0.
Commissioner Brown entered a motion to appoint Nancy Clark to the Library Authority. Commissioner Oglesby provided a second to the motion. The motion carried 5-0.
c.
Behavioral
Commissioner Oglesby entered a motion to take the Behavioral Health Center Architect off the table to discuss. Commissioner Brown provided a second to the motion. The motion carried 5-0.
Commissioner Oglesby entered a motion to retain William W. Howell Architectural Firm due to past experience. Chairman Dorsey provided a second to the motion.
Commissioner Oglesby remarked that with the attitude Mr. Jones had at a previous meeting he could not recommend him to provide the architectural work.
Chairman Dorsey reported that he and Commissioner Oglesby met with architect G. Hubert Jones on Monday to discuss the neutral-to-negative references from other agencies that he had listed in the bid package. Adding that he did not think Mr. Jones gave satisfactory answers to questions about the negative reviews and the tone of the meeting was hostile.
Gerald Sadler stated that he has provided engineering services to Mr. Jones on several projects and that he is an excellent architect and makes a great effort to stay within the budget. He recommended giving the job to Mr. Jones since he was the low bidder.
Commissioner Banister remarked that the problems at the Senior Center was an issue of elevation and that reviewing the other projects Mr. Jones has done there wasn't any building flaws. He said he respected the opinions of the commissioners, however, he did not see any evidence of structural problems that would warrant paying $10,000 more for an architect.
Chairman Dorsey called for the vote. The vote carried 3-2. Commissioners Banister and Burdick voted against awarding the contract to The Howell Group.
a. Extension of Conservation Commission Technician Program item removed from the agenda.
b. Champayne Shores Subdivision-Variance Request item removed from the agenda.
c. Recyclable Container Bid Award
Commissioner Brown entered a motion to accept Bes Pac bid of $44,510 for the ten recyclable containers. Commissioner Banister provided a second to the motion. The motion carried 5-0.
d. FY2003 Budgetary Goals
County Administrator Cobb presented the board a list of possible FY2003 budgetary goals and requested their imput.
Commissioner Banister asked if the digest figures would be available from the Tax Assessors' office by August 1st, 2002. Chief Appraiser Margaret Crossley reported that notices would be sent out in the first week of July and she anticipated delivery the digest figures to the board by August 1st, 2002.
e. General Fund Budget Amendment-Road Dept Truck Accident
Commissioner Brown entered a motion to adopt the Budget Amendment Resolution as follows:
Account 52.2206 by $100.00
Account 53.1750 by $194.00
Account 53.1760 by $ 26.67
Account 53.1770 by $440.40
Account 51.1100 by $990.00
Commissioner Oglesby provided a second to the motion. The motion carried 5-0.
f. Budget Amendment-Tax Assessor, Intra-Departmental Transfer
Commissioner Brown entered a motion to fund a temporary position in the Tax Assessors' office through mid August. Commissioner Oglesby provided a second to the motion. The motion carried 5-0.
g. Intra-Departmental Fund Transfer Policy
Commissioner Burdick entered a motion to adopt the Intra-Departmental Fund Transfer Policy authorizing the County Administrator to transfer up to $2,500 and the Chairman up to $10,000 within a departmental budget. Commissioner Brown provided a second to the motion. The motion carried 5-0. The policy is recorded in the minutes book.
h. Teasley Subdivision
County Administrator Gary Cobb reported that he received the subdivision request this a.m. and that everything is in order except the water issue and that he received a written request for a variance in that regard.
Faire Teasley stated that he would be a hardship to provide the pipe for the water.
Administrator Cobb stated that the developer could pass the estimated cost of $2,000 on to the purchaser of each land parcel.
Commissioner Burdick remarked that the cost of the land with county water would be more valuable.
Dean Teasley said he would not seem fair that the developer build the water line.
Commissioner Oglesby entered a motion to grant the Teasley Subdivision variance request and approve the subdivision plat. Commissioner Banister provided a second to the motion.
Commissioner Banister remarked that the land was purchased before the subdivision ordinance was adopted and is located on an existing county road.
Administrator Cobb asked if the developer is willing to dedicate a sixty-foot right-of-way to the county. Mr. Teasley responded that they would provide a sixty-foot right-of-way.
Chairman Dorsey called for a vote. The vote carried 5-0.
i. Recreation Park Restriction on Use
County Attorney Gordon reported that the DNR grant requirements for the Recreation Park limits use of property used for public outdoor use. Therefore, 2.7acre of the tract of land would not be dedicated for outdoor recreation.
Commissioner Burdick entered a motion to limit use of the property and authorize the County Administrator to sign an affidavit for restricting the use. Commissioner Banister provided a second to the motion. The motion carried 5-0.
j. Used Vehicle Discussion
Commissioner Oglesby entered a motion to purchase (2) 1997 Ford Taurus at $2,700 each and (1) 1993 Ford Ranger from DOAS at $1,200 from contingency funds. Commissioner Brown provided a second to the motion. The motion carried 5-0.
Alice Worthan reported that HB498 would impact major changes for the Mental Health/Mental Retardation & Substance Abuse programs.
She also reported that she has been appointed to serve on the Board of Education and is running for District #2 Board of Education position and appreciates support and prayers from the board.
Executive Session
None
Adjournment
Commissioner Oglesby entered a motion to adjourn the meeting. Commissioner Brown provided a second to the motion. The motion carried 5-0.
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Joey Dorsey, Chairman Lawana Kahn, County Clerk