Hart County Board of Commissioners

June 14th, 2005

5:30 p.m.

 

The Hart County Board of Commissioners met June 14th, 2005 at 5:30 p.m. in the Hart County Administrative & Emergency Services Center.

 

Chairman R C Oglesby presided with Commissioners Daniel Reyen, Gary Mize, Ricky Carter and Joey Dorsey in attendance.

 

  1. Call to Order

Chairman Oglesby called the meeting to order.

 

  1. Welcome

Chairman Oglesby welcomed those in attendance.

 

  1. Prayer 

Associate Pastor Andy Buchanan of Liberty Baptist Church offered prayer.

 

  1. Pledge of Allegiance 

Everyone stood in observance of the Pledge of Allegiance.

 

  1. Approve Agenda  

Commissioner Reyen entertained a motion to approve the meeting agenda. Commissioner Mize provided a second to the motion. The motion carried 5-0.

 

  1. Approve Minutes of Previous Meeting(s)
    • 5/24/05 Regular Meeting  

Commissioner Reyen entertained a motion to approve the minutes of the meeting held May 24th, 2005. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

  1. Remarks by Invited Guests, Committees, Authorities 

None

 

  1. Reports by Constitutional Officers & Department Heads 

County Attorney Walter Gordon presented the Public Defender's FY'06 budget and contract. He noted that the Public Defender is requesting $48,500 a reduction of six percent from 2005 budget.

 

Attorney Gordon recommended that the BOC enter into the contract and approve the budget request effective July 1st, 2005 through June 30th, 2005.

 

Chairman Oglesby entertained a motion to approve the Public Defender's budget and contract. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

  1. County Administrator's Report  

County Administrator Jon Caime reported the following:

 

  • DOT STIP announced that 1.23 million dollars will be spent in Hart County to replace the Coldwater Creek Bridge on highway 172.
  • Appointments to the Courthouse Steering Committee.
  • Department of Corrections
  • Approved waiving the fee for the detainee crew for an additional year.
  • City of Hartwell is moving forward with the parking lot.
  • Chairman Oglesby entertained a motion to approve the county's commitment of $40,000 for the parking lot from General Fund fund balance. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.
  • Fire Department is applying for a FEMA grant for a burn building.

Commissioner Dorsey entertained a motion to approve the 10% match from the "203" Premium Insurance Tax Account. Commissioner Carter provided a second to the motion. The motion carried 5-0.

  • County purchased (7) used vehicles from DOAS State Surplus for $15,400.

Commissioner Reyen entertained a motion to adopt a budget resolution for the purchase of the vehicles from fund balance. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

  1. Chairman's Report

None

 

  1. Commissioners' Reports

Commissioner Reyen reported that the ACCG is recommended the BOC consider increasing liability coverage to $3 million. He requested staff to research compensation time, accrued leave time and place the matter on the next meeting agenda.

 

Commissioner Carter asked about the status of the Intergovernmental Agreement with the City for the new Recreation facility. Attorney Gordon responded that he hasn't received the updated draft from the City.

 

Commissioner Carter asked about the status of the Intergovernmental Agreement with the Water Authority. Attorney Gordon responded that the issue is still up to the BOC.

 

Commissioner Carter asked where the issue for verification of US Citizenship for beer & wine applicants stood and the meeting with the Recreation Advisory Board. Administrator Caime responded that the staff hasn't reviewed the US citizenship issue and the Recreation Advisory Board has requested the meeting postponed until ball season is over.

 

Commissioner Dorsey asked if the county has received any response from the request for caution lights at various intersections in the county. Administrator Caime responded that the county has not received a response from the DOT.

 

 

 

  1. Consent Agenda

None

 

  1. Old Business 

a) EMS Substations

County Administrator Caime noted that EMS/EMA Director Terrell Partain has requested an additional six member staff in his 2006 budget proposal. If the EMS substations are approved they will need another 6 person EMS crew and two additional staff members for the QRV.

 

Commissioner Dorsey noted that it is time for the BOC to make a decision on the EMS Substations and come up with a twelve to eighteen month plan. He noted that the first step is to approve the concept and the second step would be to acquire property.

 

Administrator Caime presented a breakdown of expenditures for the construction cost of a facility; purchase of an ambulance and other equipment necessary for the initial start of the project.

 

Chairman Oglesby entertained a motion to move forward with the concept. Commissioner Dorsey provided a second to the motion.

 

After the issue was discussed at length, Chairman Oglesby called for the vote. The vote carried 3-2 (Commissioners Reyen and Carter opposed).

 

                        b) Hart Communications Cable Franchise Agreement

Commissioner/vice chairman Dorsey entertained a motion to approve Hart Communications Cable Franchise Agreement. Commissioner Mize provided a second to the motion. The motion carried 4-0(Chairman Oglesby abstained).

 

                        c) Max Saver Beer & Wine Application Issue 

Chairman Oglesby noted that the church leased the property until 2001 and made a motion to grant Max Saver a beer and wine permit. The motion died from a lack of a second.

 

Curran Smith noted that the issue would have to be decided in the courtroom.

 

  1. New Business

a)      Ray Lewis, Chief Registrar - Request for Supplemental Funding

Mr. Lewis requested additional funds for postage, registration fees, lodging, three additional days for each Registrar and four additional days for the Secretary/Clerk for the remainder of 2005 budget year.

 

Chairman Oglesby entertained a motion to approve Mr. Lewis' request for supplemental funding from fund balance. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

b)      Sheriff Dept. Approval of Investigator 8 years experience

Commissioner Carter provided a motion to approve the Sheriff's request. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

c)      SPLOST III Schedule 

Administrator Caime presented the time line for the proposed SPLOST III.

 

After a ten minute break the meeting convened.

 

d)      FY06 Budget Schedule

Administrator Caime presented the time line for the FY06 Budget Schedule.

 

Commissioner Dorsey noted that the BOA should explain why they will be delaying the digest to the BOC. Chairman Oglesby requested that the BOA be invited to the next meeting to discuss the issue.

 

e)      Proposed DNR Recreation Grant  

Chairman Oglesby entertained a motion to approve the Resolution to submit a pre-application for funding from the Land & Water Conservation Fund and allocate $84,500 from the proposed SPLOST III. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

f)        Accrued Leave Liability Purchase 

Commissioner Reyen entertained a motion to approve the payout of accrued leave liability from 1998. Chairman Oglesby provided a second to the motion. The motion carried 5-0.

 

Commissioner Carter noted that the BOC needs to put a cap on how low fund balance should go.

g)      E911 Budget Amendment 

Commissioner Dorsey entertained a motion to amend the E911 budget. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

h)      Updated Draft Comp Plan Introduction Section

The item was delayed until the next meeting.

 

i)        Update New Rec Project

Administrator Caime gave an update on the completed work, current work, planned work with remaining SPLOST funds and proposed work to be completed with the proposed SPLOST III funds.

 

j)        Howard Holt Refund Request #2

After reviewing the request, Chairman Oglesby entertained a motion to table the issue. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

k)      LARP List 2006

Chairman Oglesby directed the BOC members to submit four miles in their district to the Administrator by Friday.

 

l)        Mike Lecroy - Cotton States Life Insurance 

Mr. Lecroy and Rob Jones presented a voluntary universal life benefits exclusively for county employees and their families that would be no direct cost to Hart County.

 

  1. Public Comment

None

 

  1. Executive Session - Litigation

Commissioner Reyen entertained a motion to go into executive session to discuss litigation matters. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

With no further action taken during Executive Session, Chairman Oglesby entertained a motion to exit Executive Session. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

  1. Adjournment

Commissioner Reyen entertained a motion to adjourn the meeting. Commissioner Carter provided a second to the motion. The motion carried 5-0.